MJS Software Privacy Policy (dba PTOffice)

Last Updated July 1, 2019

Your privacy is important to us. Our Privacy Policy is here to help you
understand how, what, why and what we do with any information collected
throughout the use of our service.

This Privacy Policy applies only to the collection, use and disclosure of
personal information that you may decide to or otherwise provide to MJS
Software, LLC. (“we” or “us”) in your use of our website or through software
applications available on mobile devices (individually or collectively, our
website and our software applications are referred to herein as the
“Services”). Please take a moment to read this document to understand how
this may affect you (registered or non-registered user) as a User of our
Services.

This Privacy Policy is incorporated into and is subject to our Terms of Service.
Your use of the Services and any personal information you provide through
the Services remain subject to the terms of this Privacy Policy and our Terms
of Service. Any updates made to our Privacy Policy will be posted to our
website and include a “Last Updated Date” at the top of the document.

What Information We Collect

Profile Information
We allow you to create a personal profile and submit information such as (but
not limited to):

  • Name
  • Address
  • Phone
  • Email
  • Children’s information
  • Other profile/family related information

NOTE: Default profile information visibility is set to “show all” to other verified
members within your organization. Individuals may choose to show, hide or
delete various profile information at any time from those non-administrative
users of the system. Administrators of your organization will always be able
to see profile information of those users within their account.

Joining and Verification Process
There are multiple ways for you to join your organization by: (1) having a
verified admin/user at your organization invite you through an email link,
registration page, or upload your information from prior authorizations (ie.
Previous directory approvals), (2) providing us your name, email, your
children’s names, classrooms and schools, so that we can forward it to your
organization’s gatekeepers (verified users who administer the site) (3) other
methods we may introduce later. If you do not confirm your email address or
otherwise confirm your appropriate relationship to the organization, we may
choose to restrict or terminate your account. We may choose to retain all
verification-related information indefinitely to assist with future verifications,
even if you do not complete the verification. Of course, if you decide not to
verify the account and would like us to delete your non-public verification
information, please contact us at support@ptoffice.com

Communications with Other Members
We give you a variety of ways to communicate and share, publish or display
content with other members within your organization (“User Content”). If you
choose, some of these User Content are visible to contacts outside your
organization and within the entire organization. Other User Content (such as
messages between you and another individual member) may be visible only
to a subset of your school members. In some cases, we may limit your ability
to edit or remove content from MJS Software.com. Your User Content are
posted on and transmitted to others at your own risk. Although we limit
access to certain pages, please be aware that no security measures are
perfect or impenetrable. Additionally, we cannot control the actions of other
users of the website with whom you may choose to share your User Content
(ie. Publication of information to a publicly shared webpage). Therefore, we
cannot and do not guarantee that your User Content will not be viewed by
unauthorized persons.

In the future, we may create a section of the site to present offers for goods
and services (upon approval by your organization). If you decide to
participate with an offer, you may be presented with an opportunity to share
information with the merchant. If you accept the offer, then we’ll send the
information you requested to share with the merchant. We won’t transmit
information to the merchant until you explicitly ask us to do so. At that point,
the data we deliver to the merchant will be governed by the merchant’s
privacy policy, not ours.

Server Logs; Location Data
Like most websites, we may automatically collect information about your
visits to our website and your interaction with our email, including the
browser you are using, the URLs you came from and go to, your computer’s
operating system, your IP address, usage and browsing habits, location data
and GPS tracking information. We use this information to diagnose and
resolve server problems, analyze trends, track user movement in the
aggregate, and gather broad demographic information, as well as to provide
valuable feedback for the future development of PTOffice.

Web Beacons
Our website and emails may contain “web beacons” that help us measure
and track member activity. Some of these web beacons come from us; others
come from our service providers. We currently use Google Analytics as our
service provider.

Information We Get About You From Third Parties
To start the organization, we may obtain information about you and your
family from your organization or its related contacts. Contacts at your
organization may provide us with, and share with other contacts, information
about you (even if you are not a member), such as your name, email
address, typically found in contact directories. If you aren’t a member but
would like us to delete non-public information about you, please contact us at
support@ptoffice.com.

Data Retention
Subject to any mandatory obligations to delete data, we may choose to
retain information in our server logs, our databases and our records
indefinitely of those contacts who have agreed to our Terms of Use. In the
course of using the Services, we may ask you to provide us with certain
personally identifiable information that can be used to contact or identify
you; personal identifiable information may include, but is not limited to, your
name, phone number, email address and mailing address (individually or
collectively, “Personal Information”). We collect your Personal Information in
connection with your registration to join our Services.

We also collect other information that you may provide as part of registration
and the administration and personalization of your user experience or
otherwise through the use of the website (e.g., custom fields created by your
organization and user preferences) (“Non-Identifying Information”). Certain
Non-Identifying Information would be considered a part of your Personal
Information if it were to be combined with other identifiers (e.g., combining
your zip code with your street address) in a way that enables you to be
identified. But the same pieces of information are considered Non-Identifying
Information when they are taken alone or combined only with other non-
identifying information.

When you launch any of our Services from a mobile device, we collect your
device type, the unique device ID issued by Apple, Inc. for your mobile
device (“Device ID”) and Internet Protocol (“IP”) address, if applicable. We
use the Device ID to make it possible to authenticate and understand use of
our Services. As part of your use of the Services, we collect and store the
files you upload, download or access through the Services.

Cookies and Other Technologies
As is standard practice on many websites, our website uses “cookies” to help
us study traffic patterns on our website and understand the effectiveness of
our marketing communications. A cookie is a small string of text that a
website can send to your browser. Other types of cookies exist, but the
cookies we use in connection with our Services can only identify your
browser and cannot retrieve any other data from your hard drive, pass on
computer viruses, or capture your email address. Cookies can reveal, for
instance, which pages on our website are the most popular, how much time
visitors are spending there, and how they are interacting with the content on
these pages. You have the option to disable cookies by changing the options
in your browser to stop accepting cookies or to prompt you before accepting
a cookie from the websites you visit. If you do not accept cookies, however,
you may not be able to view or use all portions of website due to limited
functionality.

How We Protect Your Information

Respecting Other Members’ Privacy
MJS Software strongly believes that contacts of an organization should only
be able to communicate with fellow members of a specific organization. For
this reason, we restrict who can access your MJS Software account and take
efforts to exclude others from the conversation. For example, we don’t let
public web search engines (such as Google) index member-submitted
content.

Given this norm, organizational users who violate other users’ expectations is
a serious breach of trust. Therefore, you may not share other members’
information, or any communications sent through MJS Software, with anyone
outside the organization to which the post was distributed without the
author’s permission. Also, you may not gather information from the website,
either manually or on an automated basis (such as through scripts, robots,
crawlers or spiders). Without limiting the foregoing, it is not OK to provide
other members information from the website to third party marketers.
Violating this provision may lead to a loss of account privileges, potentially
including a permanent ban from the Service, and may lead to legal action.

Messaging Subscriptions
We will alert you of various activities within your organization via email, text
or SMS. You can manage your preferences on your account profile page to
change any of these communications.

Limits on Our Abilities
While we work hard to respect your privacy, like any other complex web
service, we might inadvertently use or disclose your data in ways
inconsistent with this statement (ie. a software bug). We might also make ad
hoc uses of your data in ways not mentioned here. In these anomalous
situations, we will try to rectify the anomaly as soon as we can.
Security.

To enhance the security of your interactions with the site, MJS Software uses
https on its web pages to prevent unauthorized interception of your
communications during your site visits and takes measures to protect
passwords from unauthorized access. We also use a variety of security
measures to protect your information in our databases. However, please be
aware that perfect security does not exist on the Internet. We will make any
legally required disclosures of any breach of the security, confidentiality, or
integrity of your unencrypted electronically stored “personal data” (as
defined in applicable state statutes on security breach notification) to you via
email or conspicuous posting through the Services in the most expedient
time possible and without unreasonable delay, insofar as consistent with (i)
the legitimate needs of law enforcement or (ii) any measures necessary to
determine the scope of the breach and restore the reasonable integrity of the
data system.

MJS Software uses SSL to secure transmission of data between our servers
and your browser. Secure Sockets Layer, or SSL, is an encryption technology
that provides secure communications over the Internet. It does this by
verifying that the server to which you are connected is actually the one it
claims to be. It also encrypts all transactions between the parties
communicating. Encryption is the scrambling of information as it is
transmitted over the Internet to protect your confidentiality. Personal
information passing between your computer and MJS Software services is
encrypted. This means that while your information is in transit it is scrambled
so that only MJS Software and the third-party service providers we leverage
to run our service can reassemble it in its original text format.

When We Disclose Your Information

Within the Services
As a User you may create your own profile and transmit information through
the Services. When you do so, the information that you share is available to
members in your particular organization, but it is not available to members
outside your particular organization.

We are not responsible for the activities of other members or other third
parties with whom you choose to provide your Personal Information or
otherwise.

With Third Parties
We may share aggregated information that includes Non-Identifying
Information with third party providers with whom we have a strategic
relationship. For example, we may allow you to create “Teams” of contacts
automatically within the Fundraising module which is owned by RallyUp. We
will only share information that is immediately relevant to the required task
with the third party. The information shared with these third parties may be
used to support user trend analyses and demographic profiling but will not
contain your Personal Information.

With our Service Providers and Vendors
Disclosure of your Personal Information and Non-Identifying Information may
also occur where we employ third party companies and individuals to
facilitate our Services (e.g., without limitation, improvement of our Services’
features, user account authentication), to provide the Services on our behalf,
or to assist us in analyzing how our Services are being used. These third
parties may have access to your Personal Information only to perform these
tasks on our behalf and are obligated not to disclose or use it for any other
purpose.

Under Special Circumstances, Government Relations and Lawsuits
At times, we may disclose information about you to law enforcement officials
or private parties as we, in our sole discretion, believe necessary or
appropriate to respond to claims and legal process (including but not limited
to subpoenas), to protect the property and rights of us or a third party, to
protect the safety of the public or any person or to prevent or stop activity
we may consider to be or to pose a risk of being, any illegal, unethical or
legally actionable activity. We also reserve the right to disclose Personal
Information and/or Non-Identifying Information that we believe, in good faith,
is appropriate or necessary to enforce our Terms of Service.

Contractors/Service Providers
Third party contractors/developers may have access to our database. These
contractors sign a standard confidentiality agreement with MJS Software.
Some of our site’s functionality (ie. a Support button) may be operated by
third party service providers. These service providers may obtain some of
your personal data from you directly or transferred from us to facilitate your
usage of this service.

Direct Marketing
We do not rent, sell or share Personal Information about you with other
people or non-affiliated companies for their direct marketing purposes.

Our Policy Toward Children
We are in compliance with the requirements of COPPA (Children’s Online
Privacy Protection Act). We do not collect any information from anyone under
13 years of age. Our website, products and services are all directed to people
who are at least 13 years old or older.

Furthermore, we do not target our service to children under these ages, nor
will we ever knowingly communicate with children under 13. IF YOU ARE
UNDER 13 YEARS OF AGE, THEN PLEASE DO NOT USE OR ACCESS
THE SERVICES AT ANY TIME OR IN ANY MANNER.

If you are the parent or legal guardian of a child under 13 who uses the
Services, then please contact us at support@ptoffice.com to have that child’s
information deleted.

If you are the parent or legal guardian of a child under 13 whose group uses
the Services, we may ask you for optional information about your child (e.g.,
name, age, your relationship to your child). You should not submit
information about children under 13 unless you are the parent or guardian of
that child or have the permission of the parent or guardian.

How We Protect Your Personal Information
We use your information solely to provide the Services, and we don’t
typically look at your information. However, during the process of developing
and troubleshooting the Services, it may be necessary to look at pieces of
your information to improve the Services or resolve a problem or dispute.
Also, when you contact us for support, our representatives may look at your
information to assist you. No one in our company has access to your payment card or payment
processing account information. End User payment card information is
handled by third parties, and they have committed to process your payment
card information in a secure, PCI compliant manner.

MJS Software does not store payment card details in its databases.

We take your privacy very seriously and employ administrative, physical and
electronic measures to safeguard your information from identity theft and
unauthorized access. We cannot, however, ensure or warrant the security of
any information you transmit to us and you do so at your own risk. Once we
receive your transmission of information, we make commercially reasonable
efforts to ensure the security of our systems. However, please note that this
is not a guarantee that such information may not be accessed, disclosed,
altered, or destroyed by breach of any of our physical, technical, or
managerial safeguards. We do not and will not, at any time, request your
credit card information, your account ID, login password or national
identification numbers in a non-secure or unsolicited communication (e.g. via
email, telephone, iOS device). You are responsible for maintaining the
secrecy of your unique password and account information at all times.
We retain information as long as it is necessary and relevant for our
operations. In addition, we may retain personal information from closed
accounts to comply with the law, prevent fraud, collect any fees owed,
resolve disputes, troubleshoot problems, assist with any investigation,
enforce our Terms of Service and take other actions permitted by law.

Changing or Removing Information
As a User, you may update or delete the Personal Information in your profile
by logging into your account. You may also email us at support@ptoffice.com
to request that we delete your Personal Information from our database. We
will use commercially reasonable efforts to honor your request. We may retain
an archived copy of your records as required by law or for legitimate business
purposes.

Links to Other Websites
Our Services may contain links to other websites and online services. If you
choose to click on an advertisement or another third party link, you may be
directed to that third party’s website or service. The fact that we link to a
third party website or service is not an endorsement or representation of our
affiliation with that third party, nor is it an endorsement of their privacy or
information security policies or practices. We do not exercise control over
third party websites or services. These other websites or services may place
their own cookies or other files on your computer or mobile devices, collect
data or solicit personal information from you. Other websites and services
follow different rules regarding the use or disclosure of the personal
information you submit to them. We encourage you to read the privacy
policies or statements of the other websites and services you use.

International Users
If you are located outside the United States and choose to provide
information to us, we transfer Personal Information to and process it in the
United States. Your consent to this Privacy Policy followed by your submission
of Personal Information represents your agreement to that transfer.

Merger, Sale or Bankruptcy
In the event that we are acquired by or merged with a third party entity, we
reserve the right, in any of these circumstances, to transfer or assign the
information we have collected from our Users as part of such merger,
acquisition, sale, or other change of control. In the unlikely event of our
bankruptcy, insolvency, reorganization, receivership, or assignment for the
benefit of creditors, or the application of laws or equitable principles
affecting creditors’ rights generally, we may not be able to control how your
personal information is treated, transferred, or used.

Contacting Us
If you have any questions about these privacy policies or information
practices, please contact us at support@ptoffice.com

We encourage you to report violations of these privacy policies to MJS
Software immediately. To report violations, or if you have a question about
whether a type of transaction may violate the Terms of Service, please contact
us at support@ptoffice.com. If you want to send us a letter, please address it
to MJS Software.com, LLC 6339 E Speedway Blvd, Suite 201, Tucson, AZ
85710.